The Dialogue-oriented Service Procedure (DoSV)
The dialogue-oriented service procedure (DoSV) is a decentralised application process. It includes the direct application at the HafenCity Universität (HCU) and the coordination for the allocation of university places via hochschulstart.de. By matching applications and admission options at several universities, places can be allocated faster and in a more targeted way.
Your way towards higher education starts with the registration at hochschulstart.de. There you need to enter your personal information and contact details. After the successful registration, an applicant ID (BID) and applicant authentication number (BAN) will be assigned to you. These numbers are required for the further application process.
After the successful registration at Hochschulstart, you need to create an applicant account in the HCU ahoi portal. Then you can apply via the menu item ‘Application’. After selecting the study programme of your choice, you are asked to enter your applicant ID and BAN which were previously assigned to you by Hochschulstart. Without entering these two numbers in the provided fields you will not be able to continue or to electronically submit your online application.
The allocation of admissions by Hochschulstart is primarily based on your requests. In order to meet those, it is necessary that you prioritise your applications in accordance with your personal expectations and preferences. Only this prioritisation allows Hochschulstart to offer you an admission that best matches your requests.
Due to the release of ranking lists and the drop out of other applicants, you can receive an offer of admission for one of your applications anytime during the phase of coordination. If you receive more than one offer, the coordination rules will apply immediately and can have crucial effects.
In case of two offers of admission, the offer for the lower prioritised application will be deleted immediately and irrevocably during the procedure (whereas applications without a respective offer are still considered). Within a short period of time, consecutive offers of admission can result in only one remaining application that is immediately turned into an admission, if it was marked with the highest priority among your 12 possible applications.
You should prioritise your applications by 22nd July (for the winter semester).
During the phase of coordination, the universities create the ranking lists. As soon as these have been transmitted to Hochschulstart, your account at hochschulstart.de will offer you the opportunity to view your position in the ranking list of each study programme that you applied for. Offers of admission as well as an admission can happen any time after the ranking lists have been released. During this process, the following coordination rules apply:
1st Coordination rule
Conditions:
- The applicant has only one active application during the procedure
- This application is in a range of a ranking list that qualifies for admission
Outcome:
- The system of DoSV will turn the application immediately into an admission
2nd Coordination rule
Conditions:
- The applicant has several active applications during the procedure
- All applications receive an offer of admission
Outcome:
- The application with the highest priority will be turned into an admission by the DoSV syste
3rd Coordination rule
Conditions:
- The applicant has several active applications during the procedure
- There are offers of admission for more than one application
- At least one application has not yet received an offer of admission
Outcome:
- Lower prioritised offers will drop out. The offer of admission with the highest priority will remain.
Note
- ‘Withdrawn’ and/or ‘dropped out’ applications are not considered as active applications.
- The coordination rules are valid for all applications in the DoSV portal at hochschulstart.de, regardless of which university you applied for
Letter of admission
You will receive an admission letter if the offer of admission was bindingly accepted. An offer can be actively accepted via your user account in the DoSV application portal. An offer is only accepted automatically if you have only one active application with an offer during the phase of coordination or if you received an offer for one of your lower prioritised applications after the end of the coordination phase. The letter of admission will be available in your HCU ahoi account on the next working day after the offer of admission was accepted.
Letter of deferment
You will receive a deferment letter if you requested a deferred admission or offer of admission, respectively. Please note that you will not be entitled to enrolment in the current allocation procedure of university places if you requested a deferral; accordingly the letter of admission is revoked. Hochschulstart will inform the HCU immediately about the deferment and the process is then considered as finished. The respective notification will be available in the Hochschulstart portal.
Letter of rejection
If it is not possible to offer you an admission due to the reached maximum capacity of admissions for more qualified candidates, a rejection letter will be generated. Generally, these notifications are issued by Hochschulstart and will be available at the end of the procedure. You will receive one or more rejection letters under the following conditions:
- If you could not be selected for any of your requested study programmes by the end of the coordination phase, you will receive a rejection letter for all of your chosen courses.
- If you are selected for only one of your lower prioritised study programmes and could be automatically admitted to it by the end of the coordination phase, you will receive a rejection letter for all of your higher prioritised courses.
Should you actively accept an offer of admission, you will receive a letter of admission only for this chosen study programme. All of your remaining requests will drop out of the procedure and no rejection letters are issued.
Letter of exclusion
You will receive an exclusion letter if your application for a study programme of your choice lacks major requirements (e.g. missing or wrong information) to such an extent that it cannot be considered for the procedure. Exclusion notifications are issued by Hochschulstart.
Coordinated succession procedure
In the coordinated succession procedure, individual vacant study places from all degree programmes participating in the DoSV are allocated to applicants who did not receive admission in the previous coordination phase.
Participation in the coordinated succession procedure must be declared for existing applications within a tight deadline.
Alternatively or additionally, new applications can be submitted. These applications will be included in the ranking list for successors. Study places not allocated via the regular ranking lists are allocated via the ranking list for successors.
Only the admission-free degree programmes "Geodesy and Geoinformatics" and "Smart Building Engineering" take part in the coordinated succession procedure.
No rejection letters are issued in the coordinated succession procedure. The rules on the maximum number of applications to be submitted continue to apply.
A distinction must be made between two groups of applicants in the coordinated succession procedure:
Group 1 - Applicants who did not receive a study place for their existing applications during the coordination phase
Applicants can actively decide to participate in the coordinated succession procedure for each individual rejected study programme. The prerequisite for participation is that HafenCity University participates in the KNR with this study programme.
If this is the case, you have 72 hours at the start of the coordinated succession procedure to confirm your participation. For this purpose, Hochschulstart will send you an e-mail with a link at the start of the coordinated succession procedure. However, you can also register for the coordinated succession procedure directly in the application portal using the buttons temporarily placed in the application overview. The deadline is identical in both cases. The deadline for confirming participation in the coordinated succession procedure runs from 25.08. 00:00 to 27.08. 24:00.
Participation must be declared individually for each study programme. The allocation in the coordinated succession procedure is based on the ranking list entries already formed in the coordination phase.
Important: After the deadline, it is no longer possible to participate in the coordinated succession procedure for the relevant study programmes.
Group 2 - Applicants who have not yet applied as part of the DoSV main procedure and only wish to submit new applications in the coordinated succession procedure
Only prospective students who have not received admission in the coordination phase and have not yet submitted an application for the relevant study programme can submit a new application. Prospective students who have not yet submitted an application can also participate in coordinated succession procedure with a new application.
During the entire coordinated succession procedure, new applications can only be submitted centrally in the Hochschulstart application portal - not in the ahoi portal of HafenCity University. If you have not already done so, you will need to register on hochschulstart.de.
The maximum number of 12 applications in the Hochschulstart portal must not be exceeded.
New applications will be listed on the respective ranking list with the designation "Nachrücker-Los" and will be considered as soon as there are no more applications available on the regular ranking lists. Allocation is based on the time of submission of the application. If applications are submitted at the same time, the order of the ranking list is determined by lot.
The coordinated succession procedure is subject to coordination rule 4:
For the coordinated succesion procedure, the order of your deposited applications (i.e. your prioritisation) no longer plays a role.
As soon as any of your applications participating in the coordinated succesion procedure is in the admission-eligible range, the status of this application immediately changes from "admission offer currently not possible" to "admitted".
The coordinated succesion procedure then ends for you, as you have been granted admission. The notification will then be sent to you by Hochschulstart.
Enrolment for admission via a regular ranking list:
The information on admission and enrolment applies accordingly. Please note that the 10-day period for enrolment also begins when the letter of admission is made available electronically in your ahoi application account. You will be informed by e-mail as soon as the notification is available.
Enrolment with a newly submitted application and admission via the ranking list of Nachrücker-Los:
Firstly, you must create the relevant application for which you have received admission in the ahoi portal again. If available, please use an existing user account; otherwise, please create an application account.
In the Online Application menu item, please select your degree programme in the search for degree programmes. Then select the online application with the information on the DoSV-Nachrücker-Los in the search results. Complete the application and send it off. If there are any problems because you have already submitted an application to HafenCity University, please contact us via the TicketSystem.
The letters of admission are issued by HafenCity University three times a week on Mondays, Wednesdays and Fridays in the morning during the Coordinated Succession procedure. If you send your online application in ahoi on one of these days, you will receive your notification at the next date. The 10-day period for enrolment begins when the letter of admission is available electronically in your ahoi-account. You will be informed by e-mail as soon as the notification is available.
