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Vacation | Sabatical Semester | Leave of Absence

For important reasons, you can spend less than half of your working time for your studies?

You can apply for vacation | sabatical semester | leave of absence.

You can find the application form in you ahoi account (Studium> Studiumsverwaltung > Anträge).

Vacation is possible for

1. students of Bachelor degree and

2. students of Master degree.

 

Exchange students, freemover, visiting students and PhD students can not apply for vacation.

PhD students can apply for the interruption via the committee doctoral studies.

More information are available at the following link "De-registration".


Reasons may be:

1. Disease,

2. Pragnancy or Parental Leave, for children under 8. years living in same household,

3. Supervision of close Relatives who are in Need of Care,

4. Internship (Germany or abroad),

5. Student Exchange,

6. Participation in statutory Self-Management Bodies of the HCU, the student body or the student body

7. Military, Alternative or Voluntary Service or

8. Other important reasons.

You have to attach proofs of the reason to the application form.

 

 

Certificate of specialist medical which certify that due to the disease a vacation / sabbatical semester is necessary for the semester(s) applied for.
Hospital stay certificate
Rehabilitation certificate
or another appropriate certificate
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of suspend of your studies according to § 25 para. 4 no. 4 of the general regulations for admission for studies at the HCU (Allgemeine Zulassungsordnung).
There is the possibility to interrupt the study due to a serious disease.
All information can be found under the following link Re-Enrollment after Suspend of the Studies.

Please also inform yourself about the possibility of part-time studies according to registration regulations of the HCU (Immatrikulationsordnung).
All information can be found under the following Part-Time Studies.

 

 

Pragnancy
Certificate of specialist medical
  which certify that due to the pragnancy a vacation / sabbatical semester is necessary for the semester(s) applied for.
In case of approval the vacation always will be for the whole semester.

Maternity
Copy of the maternity log
(in particular the page with the data on the start and the end of the maternity) or
medical certificate.
The maternity begins 6 weeks before and ends 8 weeks after the birth of the child.In case of approval the vacation always will be for the whole semester.
In case of approval the vacation always will be for the whole semester.

Parental Leave
Copy of birth certificate of the child

Please note,
the approval for vacation is governed by the law for parental leave.
In case of approval the vacation always will be for the whole semester.

In principle, there is a right to parental leave from 36 months to the third year of the child's life.
If the parental vacation is not fully exhausted up to the 3rd birthday of the child it is possible to Transfer
in the case of births until 30 Juni 2015

up to 12 month in the period from the 3rd to the 8th birthday of the child
in the case of birth from 1 Juli 2015
up to 24 month in the period from the 3rd to the 8th birthday of the child.

Please also inform yourself about the possibility of suspend of your studies according to § 25 para. 4 no. 2 of the general regulations for admission for studies at the HCU (Allgemeine Zulassungsordnung).
There is the possibility to interrupt the study to care for a minor child up to the age of 3 years.
All information can be found under the following link Re-Enrollment after Suspend of the Studies.

Please also inform yourself about the possibility of part-time studies according to registration regulations of the HCU (Immatrikulationsordnung).
All information can be found under the following link Part-Time Studies.

 

 

 

Care certificate; decisions on the assessment of the care degree according to the Home Care Leave Act (PflegeZG) in conjunction with Volume XI of the Social Insurance Code (SGB XI);
Certificate of the care fund or medical service of the health insurance and independent declaration that no other person is available to care for the close relative

Please note, due to the Home Care Leave Act, the Social Insurance Code and the Registration Regulations of the HCU following requirements has to be fulfilled:
- the care of the close relative is done in your home environment,
- the need for long-term care must be established for a period of at least six months,
- no other person is available to take care.
The vacation is not possible if the care is primarily cared for by a care service or the close relative lives in a care facility.
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of suspend of your studies according to § 25 para. 4 no. 4 of the general regulations for admission for studies at the HCU (Allgemeine Zulassungsordnung).
There is the possibility to interrupt the study due the supervision of close relatives who are in need of care.
All information can be found under the following link Re-Enrollment after Suspend of the Studies.

Please also inform yourself about the possibility of part-time studies according to registration regulations of the HCU (Immatrikulationsordnung).
All information can be found under the following link Part-Time Studies.

 

 

Internship certificate or contract (all pages)
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for and the beginning or end of the intership must be recognizable in certificate or contract.
In case of approval the vacation always will be for the whole semester.

 

 

Certificate of the International Office or the foreign university
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of suspend of your studies according to § 25 para. 4 no. 1 of the general regulations for admission for studies at the HCU (Allgemeine Zulassungsordnung).
There is the possibility to interrupt the study due to the temporary study abroad, for a maximum of two years.
All information can be found under the following link Re-Enrollment after Suspend of the Studies.

 

 

Appropriate certificate and independent declaration in which the essential temporal burden is the participation in legal or statutory self-administration bodies of the HCU, the student body or the student body.
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of part-time studies according to registration regulations of the HCU (Immatrikulationsordnung).
All information can be found under the following link Part-Time Studies.

 

 

Draft notice or appropriate certificate
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of suspend of your studies according to § 25 para. 4 no. 3 of the general regulations for admission for studies at the HCU (Allgemeine Zulassungsordnung).
There is the possibility to interrupt the study due the service of a service obligation in accordance with Article 12 a para 1 or 2 of the German constitution (Basic Law).
All information can be found under the following link Re-Enrollment after Suspend of the Studies.

 

Appropriate certificate and independent declaration in which it is explained why the vacation is necessary for the documented reasons.
Other important reasons can be very individual and should allow the students to apply for a vacation from their studies on the basis of the present life situation.
Please note that the vacation requires that the reason must last at least 3 months of every semester you apply for.
In case of approval the vacation always will be for the whole semester.

Please also inform yourself about the possibility of part-time studies according to registration regulations of the HCU (Immatrikulationsordnung).
All information can be found under the following link Part-Time Studies.

 

 

Students who had already 2 or more sabbatical semesters during the current study, or will exceed 2 sabbatical semester due to the approval, have to attend the student advice.  The proof of attendance (original) has to be attached to the application.

 

Please download the attandance certificate, make an appointment with the degree programme advisory service and attach the certificate to the application.

You can find the contact person for the advisory service under the following link Advisory Service.

 

 

All proofs have to be hand in the original or certified copies.

Simple copies are not sufficient to prove the authenticity of the documents!

In the Infothek, originals can be submitted with the request to copy them for the application.
These copies get a stamp "Copy true to the original".

You do not have the proofs yet or not in the required form?

Then you can submit the proofs to the application later.

As soon as the application has been received, it will be examined whether all necessary supporting documents have been attached.

If documents are missing, you will receive a notice of faults, in which a deadline for submission is communicated.

Until the Deadline ends the proofs must be submitted.

If you can don´t meet the deadline, you can ask for an extension of the deadline.

If no proofs are submitted by the deadline, the application may be rejected.

The application form is available via the ahoi account (Studies > Studie Administration > Applications).

After you have completed each section of the electronic application form,

"Save and Close"

 the application form and then check your data

"Check for completeness".

Any missing information will again appear as supplements.

Finally, you have to 

"Submit"

your application to the HafenCity University Hamburg. You can find the button at the end of the application overview.

Your application now has the status "Sent".

Please note,

we will only process applications which receive in paper form.

You have to print the application, sign, attach the proofs and send to the HCU.

 

 

The deadlines for applications ist the deadline for re-registration.
It counts the HCU's post-arrival stamp!


Applications should be submitted before the start of the semester.

The application form available via ahoi with the beginning of the re-registtration period (Submission for the Semester contribution letter).

The re-registration period beginns:

Summer semester: beginning of February of the respective year
Wintersemester: beginning of August of the respective year

In certain cases student can apply for vacation during the current semester.

These are:

Own disease, pregnancy and perantal leave

The application form for disease, pregnancy and perantal leave is available the hole year round.

A application for already completed semesters is note possible.

 

 

During a sabbatical Semester / vacation you have to notice some restriction.

Please notice the following restriction.

Please note that vacation / sabbatical semester are not full study semesters.

During the vacation / sabbatical semester you are not allow to take emaminations or the final examination (thesis).

 

 

 

During a vacation, the following examinations may be taken:

1. repeat examinations of failed examinations of the previous semester,


2. completion of examinations, which students starts to work in the previous semester,


3. examinations during a student exchange at universities in Germany or abroad

In the application, you will be asked if you wish to participate in re-examination during the leave of absence.

 

 

 

 

The leave of absence is normally only possible for up to four semesters.

A maximum of two consecutive semesters can be applied for at the same time.

For example, if you are going to participate in a student exchange during the summer semester and following winter semester, or if you are expecting a child and then go into parental leave.

 

 

Students who had already 2 or more sabbatical semesters during the current study, or will exceed 2 sabbatical semester due to the approval, have to attend the student advice.  The proof of attendance (original) has to be attached to the application.

 

Please download the attandance certificate, make an appointment with the degree programme advisory service and attach the certificate to the application.

You can find the contact person for the advisory service under the following link Advisory Service.

 

 

No, leave of absence is only possible for full semesters.
If you do not meet the requirements, the application is rejected.

In the case of the application during the semester, students will get the vacation for the full semester.

Vacation / sabbatical semester lead to a loss of the BaföG fund for the duration of the vacation.

This also applies if students are allowed to attend lectures and / or to take examinations due to special regulations of the university.

Please contact the responsible BaföG office in time.

 

 

It is NOT possible to apply for vacation / sabbatical semester,

1. the degree is jeopardized in an expiring courses,

2. in the first semester of study,*

3. for the Semester/s in which the thesis will be written,

4. the study is completed,

5. past Semesters,

6. after the applicationd Deadline ends*.

 

The degree is completed when all examinations (including thesis, if applicable, presentation) have been taken, only the grades are still missing.

In this case, the re-registration for the next semester is not possible - unless you are not sure whether you need to repeat an examinations.

If you are unsure, please read the information concerning the re-registration.

If the re-registration is no possible, you can not apply for vacation.

* Does not apply for the application for own disease, pregnancy and parental leave.

The full amount of the semester cotribution has to be paid for re-registration for a sabbatical semester. Students who do not re-registered will be de-registrated after the belated re-registration period.

 

 

Payment of the administrative fee (VKB) ceases if a student applies for two consecutive sabbatical semester and get the approval. (Section 6a (2) HmbHG)

This means:

Students who  apply for vacation and got the approval and apply again for the next semester have to pay the administration fee.

If you have applied for two consecutive sabbatical semester and got the approval, the approval letter includes the notice that the student will not have to pay the administration fee for the second semester.

Accordingly, the semester contribution for the second semester is automatically reduced.

You only need to pay the amount communicated in the semester contribution letter in time.


In certain cases it is possible to apply for the refund of the contribution for the HVV-SemesterTicket at the Studierendenwerk.

All information can be found under the following link Refund of the contribution of HVV-SemesterTicket.

 

 

 

 

 

 

 

Have you found all answers? Or do you need assistance?

If you have further questions please

use the TicketSystem or contact  the student administration!