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Notes for certified copies

Beispiel einer Beglaubigung eines Zeugnisses

 

 

Only with official seal

 

Please contact the following authorities for an official certified copy of your higher education entrance qualification, your first academic degree or your vocational education:

in Hamburg:

  • your school from which the certificate is issued,
  • the district or local offices as well the department of interior,
  • notary,

in another federal state of Germany:

  • your school from which the certificate is issued,
  • the district or local offices as well the district or city administration,
  • notary,

in foreign countries:

  • the schools or universities that issued your documents or the relevant Department of Education in your home country,
  • diplomatic or consular representation of the Federal Republic of Germany
  • public authorities and notaries authorized to carry out official, authentications in the respective country.

Even federal authorities in Germany who have an official seal may conduct official certifications.

 

 

 

As the pattern shows the certified copy must contain at least:

  • An endorsement confirming that the copy/photocopy corresponds to the original
  • the signature of the attestor
  • sealed with official stamp. An official seal consist of an emblem. A simple stamp is not enough.

 

Attention:

 

Certifications by health insurance or churches etc. are not accepted

 

Herewith we advice you that certifications by churches, lawyers, banks or health insurances are not official certifications according to §§ 33 (1) and (4) of the Hamburg Law and Administrative Procedure and the legal provision of the Federal Law of the Federal Republic of Germany on Administrative procedure.

 

 

Mandatory requirements for an official certification

 

If the copy consists of several individual pages, then it must be shown that each page belongs to the same document. It is sufficient if just one page bears the authentication mark and signature, as long as all pages overlap one another (usually in the top-left corner) and are stapled and authenticated such that each page bears a part of the official seal. (see the illustration on the left part of the pattern). Of course each page can also be certified separately. In this case your name must be on every page of the original. If the name is not indicated on each page it must be included in the endorsement together with an indication of the type of the document.

 

If one sheet is copy on both sides then the endorsement must be on the front and back page. (e.g. »Herewith we certify that the front page of the copy and the overleaf conform to the original«). If this is not the case the front and back page must be certified seperately.

 

If the certified copy don't comply with the above mentioned requirements than we can't recognize your higher education entrance qualification, your first academic degree or your vocational education.